Multi - located working arrangements
This arrangement would be suited to the majority of our “office workers” where their ability to undertake their role is not reliant on the location that they work. The location from where they work will be decided in agreement with their manager. This location could be a location close to home, one of our buildings, or the worker’s home and a hybrid approach may be taken. If you have a multi-located working arrangement, your contractual base will be one named CCC workplace.
If you have a multi-located working arrangement, your contractual base will be one named CCC workplace. This will be set out in your contract of employment. You may adopt a hybrid approach where your work location will vary depending on your work and service demands; for example, you may work in one, or a range of our buildings for part of your working week and work from home or other locations close to your home for the rest of your working week.
No change to your current pay arrangements.
In line with your contractual hours. Your actual hours of work will depend on the nature of your work and you will have to be available during the hours set out in your contract of employment.
If you have a multi-located working arrangement, you will be able to access any appropriate CCC premises, any community and other public sector buildings where joint working arrangements exist, as well as work from your own home.
If you have a multi-located working arrangement, you will be provided with a standard laptop, headset, bag, and charger. If you are attending the workplace, you will be expected to bring this equipment with you in the laptop bag provided. At the workplace you will have access to a workstation with a dock, monitor, mouse, and keyboard for you to use. You will be provided with a “dedicated” workstation if a requirement is identified following a workstation assessment and / or agreed for other reasons by your manager. You will also have access to other office equipment (as available).
If you regularly work from home the following IT / equipment may also be requested if the requirement is identified following a workplace assessment and / or agreed for other reasons by your manager:
- keyboard & mouse
The cost of any additional equipment will be charged to your service.
Equipment provided by us must be used for work-related purposes and must not be used by anyone else at any time. All systems and devices must be used in compliance with our Information Security Policy, further information can be found by visiting our IT pages
Staff and managers should also familiarise themselves with the Hardware FAQ, which provides information on setting up new members of staff and on how to return equipment when leaving the authority. Further information can be found by visiting our IT pages
It is important to note that the authority reserves the right to charge for any equipment which is not returned.
We are reducing our reliance on paper and so the printing of any documents should be done as a last resort.
At the workplace you will be able to access one of our secure Konica printers at your work location.
At home you will be able to send print jobs to a secure Konica printer located in one of our council buildings and collect at your convenience.
Connecting your own printers to your home working setup is not supported.
Further information on printing can be found by visiting our IT pages.
At the workplace you will be able to access the council provision.
At home you will arrange your own broadband provision at your own cost. The specification should be sufficient for you to undertake your role.
The nature of your work will dictate the best solution for your role, which you will discuss with your line manager.
- Microsoft Teams with a headset is the standard method of making and receiving calls between staff members. Voice and video calls can be made in this way. Calls to partner and external organisations (such as neighbouring authorities, the NHS, WG etc) can also be made via Microsoft Teams.
- We also provide a Softphone option for staff who frequently make incoming and outgoing calls from their working location. The softphone allows you to have an extension number and a Direct Dial Number (DDI) on your laptop. This will allow you to make and receive external calls from your laptop using your headset. There is an additional cost per softphone licence, which will be charged to your service.
- Smart Mobile Phones are also available for staff who need to make and receive calls and be contactable out of hours or are community based. Council provided smartphones have access to some systems such as Outlook for email. Your departmental mobile phone representative should be contacted if this is a requirement of your role. There is an additional cost to your service for smart mobile phone purchases.
- We also operate a Bring Your Own Device (BYOD) Scheme. Staff may be able to enrol a personal smartphone into the council BYOD scheme. This will allow you to access council emails and calendar from your personal device. We do not pay any of the costs associated with using BYOD on your personal device and this is a voluntary scheme for employees.
In addition, we have further information on the IT pages and our IT Division can provide advice and guidance.
If you have a multi-located working arrangement, travel and subsistence in respect of official business travel (i.e. to locations other than your contractual workplace) may be claimed in line with our Travel Policy and our Financial Procedure Rules
We are reducing the amount of travel we do, so before travelling, consider whether the journey is necessary and agree it in advance with your manager. You are required to choose the most cost effective mode of transport e.g. electric pool car or public transport and the purpose of the journey should be for a specific official business reason.
If you have a multi-located working arrangement, commuting time and costs from your home to your contractual workplace (or an alternative workplace of your choice) will not be reimbursed. Any claims of this nature will not be authorised.
Whichever location you work from, you should ensure confidentiality and data security.
When working from home, no other members of the household should be able to overhear your conversations or access any council device or see council documents.
The council is reducing its reliance on paper and, unless there is no alternative, you should not work with hard copy documents or print information.
However, where you are required to store hard copy data, you must keep all documents and information associated with the authority secure at all time. All personal data should be handled in accordance with the authority’s information governance procedures in particular the section that deals with the handling of personal information.
If you have a multi-located working arrangement, and you plan to work from home part of the time, you should check with your home and contents insurance providers that you have adequate cover for the fact that you work from home/that any of your own equipment is covered for work use.
If you have a multi-located working arrangement, and you plan to work from home part of the time, you are responsible for checking applicable mortgage or rental agreements to ensure you are permitted to work from home, and for obtaining any permissions necessary to work from home.
If you have a multi-located working arrangement, you may be able to claim tax relief for any household expenses incurred as a result of working from home, provided the expenses are solely work related. If you wish to benefit from this tax relief, see the Government's guide on claiming tax relief for your job expenses.
Page updated: 29/06/2021 10:31:02