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Using our vehicles safely during Covid-19

We have a number of services and teams that are using and re-fuelling authority vehicles at various locations in the County whilst carrying out essential services during the coronavirus (COVID-19) pandemic. Our guidance aims to maximise the health, safety and wellbeing of our employees.

All Government guidance and legislation will be continuously reviewed to ensure that Carmarthenshire County Council is implementing all reasonable steps to maximise the safety of all employees and members of public throughout its operations.

All employees will need to ensure that safe working practices including good hygiene practices, social distancing measures and containment methods (catch it, bin it, kill it etc.) are followed.

For all guidance relating to extremely vulnerable (shielded), vulnerable and other categories requiring additional measures to be implemented follow the our Coronavirus guidance or visit gov.wales/coronavirus

Please refer to standard risk assessments and safe systems of work relating to the activity being carried out.

General advice and guidance on vehicle usage can be found on our Travel & Parking page.

  • Inform your Supervisor / Line Manager immediately if you are experiencing any related symptoms.
  • Employees must inform management of any medical conditions that may affect the undertaking of
    their duties and the ability to work safely.
  • Arrangements such as staggered start and finish times, break times etc will be considered and
    implemented where appropriate to maximise the safety of employees at offices / depots etc. These
    arrangements do not preclude alternatives.
  • Vehicles must be equipped with appropriate cleaning products, disposable hygiene wipes and
    means of disposing of used cleaning products in the cab.
  • Employee must be in possession of a valid ID Badge. This will need to be produced if required upon
    request of the Police.
  • Employees MUST not congregate in groups at the depots / offices or out on site and MUST maintain
    2 metre social distancing, wherever possible.
  • All breaks and rest periods MUST be taken separately, and welfare facilities must be used one at a
    time.
  • Employees should catch coughs and sneezes in tissues (or in the creases of their elbow if tissues are
    not available), dispose into a bin and wash hands.
  • Employees MUST clean their hands before eating, drinking etc.
  • DO NOT touch face with unclean hands.
  • Cuts and grazes should be covered using waterproof plasters available in the first aid box.
  • If employees feel in imminent danger during the working day, they should remove themselves
    from the activity / situation and report to their line manager for advice.
  • Service Manager / Supervisor to determine whether the activity to be carried out is essential.
    Vehicles are only to be used where essential.
  • Select appropriate vehicle for task. Where more than one employee is required for the task,
    employees MUST travel in separate vehicles to maintain social distancing. Only services approved
    by GOLD are permitted to travel together and specific safe working practices will incorporate the
    measures required to maximise safety.
  • All employees must ensure high levels of hygiene. Wash hands for a minimum of 20 seconds using
    soap and water prior to entering the vehicle.
  • Clean all touch surfaces e.g. ignition, steering wheel, gear stick etc. with wipes on entering the
    vehicle. Place used wipes in a refuse bag and dispose of appropriately.
  • Reduce the number of times you enter and exit the vehicle as far as possible.
  • Where multiple stops are required on a single journey, ensure that hands are washed for a minimum
    of 20 seconds using soap and water where facilities allow or use wipes / hand sanitiser to clean
    hands prior to re-entering the vehicle.
  • Clean all touch surfaces with wipes on exiting the vehicle. Place used wipes in a refuse bag and
    dispose of appropriately.
  • Use wipes / hand sanitiser to clean hands on exiting the vehicle and before continuing with further
    duties. Where facilities are available, wash hands for a minimum of 20 seconds with soap and water.
  • Exit vehicle and open fuel cap.
  • Put on a pair of disposable gloves available at pumps.
  • Select required nozzle and re-fuel vehicle appropriately, minimising contact with surfaces and other
    objects as far as possible.
  • Replace nozzle.
  • Remove disposable gloves and dispose in bin provided at pumps.
  • Close fuel cap on vehicle.
  • Use wipes / hand sanitiser to clean hands.
  • Pay for fuel using contactless payment wherever possible and follow local safety arrangements for
    social distancing in place at re-fuelling station / depot to maximise safety.
  • Use wipes / hand sanitiser to clean hands prior to re-entering the vehicle or touching vehicle
    surfaces. Where facilities are available, wash hands for a minimum of 20 seconds with soap and
    water.
  • Wash hands as soon as possible for a minimum of 20 seconds with soap and water upon arrival at
    destination.

Follow steps 1 - 3 of ‘Use and Cleanliness of Vehicles’ before proceeding with the below steps.

Before entering the electric vehicle…

  • Put on a pair of disposable gloves.
  • Remove charging cable from vehicle and stow appropriately.
  • Close charging cap on vehicle.
  • Remove disposable gloves and dispose in bin or refuse bag.
  • Open vehicle door and enter.
  • Follow steps 4 - 10 of ‘Use and Cleanliness of Vehicles’.

Page updated: 12/08/2020 09:26:27