Financial Management System - Unit4 ERP
Page updated: 23/11/2023
The Unit4 ERP System, formerly known as Agresso, is the Authority's financial management system (FMS). The system currently has more than 1,900 active users. Carmarthenshire County Council also provides a financial management system for external clients; service level agreements are in place with Dyfed Powys Police Authority and Mid and West Wales Fire and Rescue Service, Brecon Beacons National Park Authority and Llesiant Delta Wellbeing. Unit4 ERP is their FMS of choice, benefitting from full use of the FMS with support being provided by Carmarthenshire County Council.
The functionality and support services for the FMS are split between Systems, Accounts Payable and Income, as detailed below.
Systems
The Systems section are responsible for the administration of the Unit4 ERP (previously known as Agresso) Financial Management System.
• Setup and amendment of Unit4 ERP system users
• Training for Unit4 ERP enquiries
• Creation and administration of workflows for ordering, payments and timesheet approvals
• Chart of Accounts maintenance
• Journal, budget and virement uploads
• Creation and maintenance of reports for users
• Property & Design Charging Statements
• Client Safekeeping statements
• All system administration & development
• Central point for all Unit4 ERP FMS system enquiries
Accounts Payable
The accounts payable team is split into two sections: P2P (Purchase To Pay) and Accounts Payable.
P2P’s responsibilities include:
• Payment of P2P invoices (i.e. invoices that are workflowed for authorisation as part of P2P)
• Increasing purchase order compliance
• Petty cash payments
• P2P queries - Requisitioning, purchase orders, goods receipting & invoice registration queries
• Supplier employment status assessments
• Supply of official order books to schools
Accounts Payable's responsibilities include:
• The Payment Run
• Supplier remittances
• Payment file schedules & uploads
• Periodic payments
• Any other payments that don’t use P2P
• Creation & amendment of suppliers on the Unit4 ERP System
• Payment support to Schools
• All general payment queries excluding P2P
Income Section
The Income section collects income due to the Authority for a range of statutory and non-statutory services provided to residents and businesses.
Responsibilities include;
- Setting up customers
- Raising invoices
- Debt recovery
- General enquiries
- Dispute resolution along with client departments
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