Travel and Subsistence Policy - People, Digital and Policy - Date: April 2009, Updated EBM/ACE: 14 January 2010, 3 January 2023, February 2025 - Reviewed May 2025 - Review Date: April 2028
APPENDIX A
MEAL ALLOWANCES
Out of County only
As from 1st April 2010 a daily allowance of up to £28 per day will be reimbursed on the following basis:
Where an overnight stay is not involved subsistence allowance is payable as follows:
• Breakfast – more than 4 hours before 11.00am £4.00
(when not included as part of an overnight stay)
• Lunch – more than 4 hours including 12 noon to 2.00pm £8.00
• Tea – more than 4 hours including 3.00pm to 6.00pm £3.00
• Dinner – more than 4 hours ending after 7.00pm £13.00
Where an overnight stay is involved and includes breakfast as part of the overnight accommodation a day subsistence rate of £24 will be made available.
Claims will be made based on actual expenditure supported by receipts. The maximum allowance in each case will be paid only if actual expenditure equals or exceeds it. (See paragraph 6. under Scope and General Principles).
An overnight stay is set at a maximum of £200 for London and £95 elsewhere, with effect from 1st April 2022. (The above sums will be exclusive of VAT where recoverable), and that in certain circumstances, such as booking into hotels for conferences, the Chief Executive or an officer nominated by them, be granted reasonable discretion to authorise an officer to exceed the maximum. (See paragraph 13. under Use of Corporate Credit Card).
A maximum allowance of £30 is available for an overnight stay with friends or relatives whilst on approved duty, with effect from 1st April 2022.
The above allowances will be automatically amended to reflect any changes to the Member allowance scheme.