Managing records and documents
If you have records that are no longer current but need to be kept for a certain period of time for business or regulatory reasons you can deposit them with the Records Management Unit (RMU). Find out how long you need to keep records for and get practical advice on good record keeping and document management.
High-profile security breaches have increased public concern about the handling of personal information. 80% of security incidents involve staff so there is a clear need for everyone to have a basic understanding of Data Protection legislation. Find out about the 6 data protection principles and your role in protecting data.
Using the Council File Plan (CFP)
The CFP is the primary storage area for records which are not held within back office applications such as Information@Work and Care First. It has replaced shared drives and the use of email personal folders. The CFP makes collaborative working easier, you can easily share working documents with colleagues without emailing large files. It is a secure environment on our own servers, only people with the correct permissions will be able to access your files/folders. You can also change these settings from full access to read only.
Managing your inbox
Remember your emails are also part of the data we hold and can be liable for disclosure. It is important that you understand how to manage your e-mail appropriately. Useful tips on how to keep your inbox trim and how/when to save e-mails to the CFP.
Page updated: 30/07/2020 10:18:29