Safer Recruitment Policy & Guidance April 2024 ( Updated September 2024)

Staff Records

For each member of staff appointed, a record should be kept to show: 

• Written references obtained and confirmed by telephone; 
• Gaps in employment history checked; 
• A satisfactory Disclosure and Barring Service / Enhanced Disclosure and Barring Service certificate obtained, with unique reference number and date; 
• Reasons / decision to appoint despite criminal convictions (i.e. a Risk Assessment); 
• Evidence of proof of identity (this will have been provided for the Disclosure and Barring Service check); 
• Evidence of qualifications; 
• Details of registration with appropriate professional body; 
• Confirmation of right to work in UK; 
• Record of interview questions and candidate’s answers to be kept for the duration of the individual’s probationary period, and then can be destroyed. 
• Records should be signed and dated by the appointing manager.