Update on moving from Council File Plan to SharePoint

Work is continuing well to migrate from the Council File Plan to SharePoint.

To date an Impact Assessment has been completed as well as a successful pilot migration of ICT data from the Council File Plan (CFP) to SharePoint.

The remaining data stored on CFP will be migrated in the next stage of the project and it is anticipated that everything will be lifted over to SharePoint by the end of March 2022.

You will see very little change in how you use the system as the top-level folder structure of the CFP will be replicated within the new SharePoint environment.

Due to the volume of data and complexities involved in moving the data across a structured and phased approach will be taken and we will be using a specialist industry leading migration product.

A timetable of all migrations has now been produced and each will be carefully planned to allow for pre-migration activity. This will include departmental engagement, as well as allotted time to assess, sort and prepare data for migration.

The IT team looks forward to working with you to ensure the smooth migration of your data to SharePoint and to help support in its ongoing use.

• Procurement - October 15, 2021
• Electoral Services – October 15, 2021
• People Management – October 29, 2021
• Planning and Building Control – October 30, 2021
• Legal – November 12, 2021
• Education & Skills – November 13, 2021
• Risk Management – November 26, 2021
• Democracy – November 27, 2021
• Health & Safety – December 10, 2021
• Transport & Infrastructure – December 12, 2021
• Registration – December 17, 2021
• Children & Families – January 15, 2022
• Internal Audit – January 28, 2022
• Finance – January 29, 2022
• Community Safety & Emergencies – February 11, 2022
• Waste Management – February 11, 2022
• Commissioning – February 25, 2022
• Leisure & Culture – February 26, 2022
• Housing – March 11
• Adult Care – March 12
• Public Protection – March 25
• Council Property – March 26
• Information Management - Date TBC
• Management – Date TBC

*Please note that data will not be migrated to a SharePoint site that is directly associated with a team (in Microsoft Teams) but will be stored in separate dedicated document libraries.

It is important to remember that Microsoft Teams should be used for collaboration purposes and not as a place to hold documents.