Travel and Subsistence Policy - People, Digital and Policy - Date: April 2009, Updated EBM/ACE: 14 January 2010, 3 January 2023, February 2025 - Reviewed May 2025 - Review Date: April 2028

Driver Declaration - Business Mileage

If you don’t hold a driving licence or if you do but you do not drive in any capacity for work, then please disregard this section.

If during your employment you undertake business related mileage using your personal vehicle you are responsible as the driver and legal owner of your vehicle to ensure that all legal requirements in respect of your vehicle are met. This is regardless of whether you claim business related expenses or not, e.g. in the scenario where the deduction of home to base mileage leaves no further mileage to be claimed.

If you undertake business related travel and make a mileage claim via MyView on Resourcelink you will be asked to read and sign the following declaration:

I certify that:

a) Mileages claimed have been necessarily incurred solely in connection with County Council business.

b) Where subsistence expenses are claimed, additional expenditure has been incurred above normal outlay and represents actual expenditure.

c) The vehicle used in respect of this claim meets all legal requirements in respect of roadworthiness.

d) The vehicle is covered by the appropriate level of insurance which permits business use. The vehicle has a valid MoT certificate. The vehicle has valid road fund licence.

e) I have a valid driving licence that legally permits me to drive the vehicle in respect of this claim.

f) I understand that by falsifying any information provided in respect of the claim, it may subject me to the Council's disciplinary procedures.

g) VAT receipt should be ticked to confirm that receipt is available for the fuel purchased to cover the travel period.

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