Resource Swap Terms & Conditions

By using the Resource Swap, you agree to the following:

Business Use Only

• The Resource Swap is for sharing work-related resources between teams and departments.
• Personal items must not be listed.

IT Equipment

• IT equipment must not be exchanged through the Resource Swap.
• Laptops, desktops, monitors, mobile phones, tablets, peripherals, or any other technology assets must be managed through the organisation's approved IT asset management and disposal processes.
• Staff should follow the relevant IT procedures and contact the IT Service Desk or designated asset owner for advice on the transfer, redeployment or disposal of IT equipment.
• Any listing for IT equipment will be removed from the Resource Swap.

Accuracy of Listings

• Staff are responsible for ensuring descriptions, quantities and condition details are accurate and up to date.
• Listings should be removed or updated once an item has been allocated, email: EBailey@carmarthenshire.gov.uk

First Come, First Served

• Unless otherwise stated, resources will be allocated at the discretion of the team offering them.
• Posting an interest does not guarantee allocation.

Condition of Resources

• All items are shared "as is".
• Receiving teams should assess whether a resource is suitable for their intended use before collecting or using it.

Collection and Transport

• Arrangements for collection, delivery and any associated costs should be agreed between the teams involved.

Health, Safety and Information Security

• Items must be safe for use and compliant with organisational policies.

Restricted Items

• Resources that require formal approval, asset management processes, specialist handling, or disposal procedures must not be listed unless relevant approvals have been obtained.

Respectful Use

• Users should communicate professionally and respond promptly to enquiries where possible.

No Purchase Commitment

• The Resource Swap is intended to promote reuse of existing resources and does not replace established procurement processes where these are required.

Right to Remove Listings

• The organisation reserves the right to remove listings that are inappropriate, inaccurate or do not comply with organisational policies.

Disclaimer
The Resource Swap is provided to facilitate the reuse of organisational resources. The organisation does not guarantee the availability, suitability or condition of any item listed and accepts no liability arising from the transfer or use of resources exchanged through this platform.