Disciplinary Policy & Procedure - June 2026

In this section

1. Introduction
2. Scope
3. General Principles
4. Roles and Responsibilities
5. Procedure
6. Failure to Attend a Meeting
7. Misconduct and Gross Misconduct
8. Disciplinary Action
9. Time Limits for Written Warnings
10. Grievances Raised During a Disciplinary Case

11. Trade Union Officials
12. Criminal Charges and Cautions or Convictions Outside Work
13. Appeals
14. Keeping Records
15. Training and Support
16. Monitoring This Policy & Procedure
17. Ensuring Equality of Opportunity
18. The Role of the companion during the Disciplinary and Grievance Process
19. Supporting Guide for Witnesses
APPENDIX A - Disciplinary Procedure at a Glance

9. Time Limits for Written Warnings

In most cases, written warnings will be retained on the employee’s personal file but will be disregarded for disciplinary purposes as follows:

First written warning – After 12 months
Final written warning – After 18 months

However, there may be occasions when the employee’s conduct is satisfactory throughout the period of warning only to lapse soon thereafter. Where a pattern emerges and/or there is evidence of abuse, the employee’s disciplinary record will be considered by the panel when deciding how long a warning should last.