Grievance Relating to Grade - March 2023

5. Changes to a Job Profile

Over time the duties and requirements of a post may evolve and the employee(s) in post may feel that the job profile no longer reflects the job they are doing. 
 
If this is the case, the first stage is for the employee(s) to meet with their line manager to discuss the contents of the job profile. This will usually be done as part of the annual appraisal but if changes to duties occur during the year, or the employee(s) do not feel that the job profile accurately reflects the duties they are carrying out, an additional review may need to be completed. If the line manager agrees that the job profile needs to be updated, the changes should be agreed with the employee(s) then a copy forwarded to the Pay and Reward team for retention. 
 
It should be noted that this will not necessarily result in a re-evaluation. If the changes are minor and the main duties remain at a similar level, then the grade will remain unchanged. However, if the changes are significant then the job profile will need to be re-evaluated. If this is the case, the manager should submit a copy of the job profile to their HR Adviser, together with a Delegated Officer’s Report explaining what changes have been made and the reason for these changes. 
 
If the grade of the post does change as a result of the revised job profile, the effective date of the change of grade should be agreed between the HR Adviser and the line manager.