Collective Disputes Policy & Procedure - June 2026
In this section
14. Keeping Records
Written records must be kept throughout the collective grievance process, including:
- A copy of the written grievance and subsequent appeals if relevant.
- Copies of meeting notes.
- A copy of the written response(s) provided to the employee.
- Details of action taken.
Records should be retained for each employee involved in the collective grievance within their personal file.
Records should be treated as confidential and kept in accordance with Data Protection legislation.
Copies of the collective grievance meeting notices, meeting notes, response letter etc., will be sent to the Trade Union official representing the collective grievance on behalf of the employees concerned, unless they advise otherwise in writing.