Finance & Payments

Unit4 ERP, previously known as Agresso, is the Authority's financial management system.

There are currently more than 1,900 active users. Agreements are in place with external clients such as Brecon Beacons National Park Authority, Dyfed Powys Police and Mid and West Wales Fire and Rescue Service. Unit4 ERP is their financial management system of choice, benefitting from full use of the system with support being provided by Carmarthenshire County Council.

The functionality and support services for the FMS are split between Systems, Accounts Payable and Income.

The accounts payable team is split into two sections: P2P (Purchase To Pay) and Creditors.

• Responsibility of Accounts Payable
• APOC Purchase Order Compliance
• Resources
• Frequently Asked Questions

Work related expenses

If you incur any costs due to work you may be able to claim this back. The travel and subsistence policy provides full details of what costs are eligible and how much you can claim as expenses. You must comply with this policy when submitting your claim, any overpayments can be reclaimed and falsification of claims is considered gross misconduct.

Good and sound financial management is about proper stewardship of public funds. To ensure that this happens we must:

• Use resources effectively to deliver our services;
• Avoid overspends through inefficiency and waste and
• Ensure there is no ‘needless’ underspend

If you manage a budget the manual is essential reading, it will assist you to understand your responsibilities and clearly lays out the principles which you must adhere to.

The current Internal Transfer system is being phased out between now and December as it is not compatible with Office 365. Budget Managers are being contacted by their accountancy sections to discuss reducing the need for Internal Transfers and/or arranging more efficient processes for dealing with these transactions. If you issue Internal Transfers, please check with your Budget Manager that this discussion is taking place.

If an Internal Transfer is required in future and cannot be achieved by other means, an alternative process is being arranged. Guidance for this process will be available soon.