Hybrid Meeting - Pros and Cons

Hybrid meetings are popular because they can provide flexibility and convenience for all concerned. However, they need careful planning and chairing and are not always the best option. Here are some points for you to consider before deciding to hold a hybrid meeting.

Pros:

1. Greater Flexibility and Convenience: Attendees can choose to participate in person or remotely, accommodating different schedules and preferences.
2. Promotes Work-Life Balance: Allows employees to balance office and remote work effectively.
3. Inclusivity: Expands the audience by including both on-site and virtual participants.
4. Cost-Effective: More affordable than fully in-person meetings
5. Carbon Footprint: reduced travelling contributes to the Council’s aim of becoming a net zero carbon local authority by 2030

Cons:

1. Technical Challenges: Requires robust technology for seamless hybrid collaboration
2. Logistical Complexity: Managing both in-person and online aspects can be challenging.
3. Distance Bias: Risk that in-person participants may dominate discussions. As a result, remote attendees may feel less engaged, leading to an imbalance in participation.
4. Engagement: Remote attendees can become easily distracted during discussions and disengage from meeting discussions.

So, before deciding if a hybrid meeting is the right option remember to consider these pros and cons.