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Staff induction

All employees who start a new job (full or part-time) will require an induction into the workplace, whatever their grade or background.  This includes people who are promoted internally and need to be introduced to their new job, however familiar they are with the Council or Department. 

If you are a new employee, you will have already received some information with your offer of employment plus a copy of the Employee Guide.  Please read this information as it contains useful information about your rights and benefits as an employee of the Council.

The first few months of a new job can be exciting as well as a little daunting.  There are lots of new procedures, systems and skills to learn, and you will need to become familiar with new faces and a new environment.

To make this time easier, this  Employee Induction Handbook has been designed to guide you.  Your line manager will explain the process and will work through the document with you.

A signed copy of your Induction Profile will be kept on file in your division, to form part of your performance management record.  You will also be given a copy to keep.

Induction Programme

The induction programme is divided into four time periods for action, with target dates for completion:  

Upon arrival at your workplace you will be greeted by your Line Manager, who will welcome you to the Authority, explain the induction programme and issue you with the induction profile document. 

You will then be taken to the section where you will work and be introduced to your immediate colleagues and, if applicable, your trade union representative. 

The programme for the first day covers the information you need immediately, to allow you to get orientated into your workplace and start your job.

Items included in this period are: 

  • Work area and local facilities
  • Health and Safety
  • Pay and conditions of employment
  • The telephone system & IT
  • Other information applicable to your specific job or relevant to your workplace

Useful information:

Within the first week there are a number of issues to be covered that will enable you to become effective in your new job and be aware of your role and responsibilities.

During the week you will be made aware of your role and the working practices and standards you will be expected to follow and achieve.  How your role fits into the divisional and overall departmental structure will also be explained.

Training on the use of specialised equipment required to do the job will be planned and, where applicable, this will include training in the use of Information Technology.

The location and availability of the National Conditions of Service and key policies and procedures of the authority will be made known to you.  Further detail of some of these policies will be explained at a later stage of the induction programme.

Corporate and local procedures covering absence from work and financial claims will be explained to you. The procedure for dealing with complaints and representations will also be covered.

Useful information:

If you are a new entrant to Carmarthenshire County Council you will be invited to undertake the on-line induction module [available soon] during this period.  A presentation by the Chief Executive will provide an insight into the service delivery of the Authority.

If you are a new entrant to your department, a meeting with your Line Manager or Head of Service will provide an overview of the business of your department and cover the functions of the various divisions/sections and any impact the departmental business plan has on your job/role.

Significant corporate policies and procedures will be covered in detail at this stage of the programme.

During this early part of your employment, your line manager will review your progress at the 4 and 12-week stages.  If you are subject to a probationary period, this will be part of your formal 1-month and 3-month probationary assessment meetings.

By the end of week 12 the initial induction programme should be complete.

Useful information:

In weeks 13‑24 of the induction programme, you will receive further instruction if necessary in areas covered in the earlier weeks.  You will also be introduced to the more detailed aspects of your job.

During this latter part of your induction period, your Line Manager will review your progress at the end of week 24. 

If you are subject to a probationary period, your final 5-month assessment meeting will be held at this stage.  Upon successful completion of your probationary assessment, you will be sent a letter by HR confirming your appointment.

A fully signed copy of this document will be held in your personal file by your line manager. You will also be given a copy to keep.

This will form the basis of your Helping People to Perform (Performance Appraisal) meeting, which will be carried out by your line manager annually.

If you are employed on a fixed term contract or secondment for less than 24 weeks, your manager will vary the Induction Programme according to this timescale. 

A checklist for each of these time periods is included in the document.  They cover core information relevant to all employees.  This will be supplemented during the course of your induction programme by more information that is specific to your department and/or your job. 

The relevant checklist must be completed during the course of each period to confirm that the information and documents have been explained and understood by you.  Each completed checklist must be signed by you and your line manager.

Page updated: 19/03/2019 13:47:29